[Video series]

light My Insights: I am continuously sharpening my way of working and how to have a system that enables me to focus on executing on the important and relevant things. Over time I noticed that the trick is not about “planning things”, but about “making sure I continuously recalibrate on the important things to work on”. I do this by reviewing my north star yearly, my Goals (and OKRs) quarterly, and then monthly and weekly make sure I am working on projects that help me to achieve those. This framing facilitates the “emergence” of clear and relevant things to work on my day to day without the “stress” of having to make the plan and deliver the plan (that is continuously changing). This is greatly supported by the PPV method, as it provides systems that capture our ambitions and goals, and promotes routines and habits to make sure we are progressing towards them, by making sure the “execution plan” is always supporting those ambitions and goals.

Analysis & Summary

August Bradley has developed a very interesting and powerful personal productivity methodologyc (or “Life Operating System”) called “Pillars, Pipelines and Vaults” or PPV in short. This methodology is carefully crafted and grounded in the idea of creating systems that support us on “aligning on what is important” to grow into the areas we want to grow. With that clarity on “where we want to go” we can more easily focus on execution.

This is a short overview of PPV:

  • “Pillars” are the elements that sustain and define our life, the areas that are important for us to work in order to move towards our “north star”. We define those to make it explicit and to connect and drive all other parts of the system to develop our Pillars. If we are working on something that is not contributing to a Pillar, most likely it is not relevant for us (or we need to make a new Pillar explicit).
  • “Pipelines” define the systems that enable connecting all the necessary elements to develop our Pillars. They consist of higher level “Value Goals”, which define aspirational things we want to develop on our Pillars (think: make my blog a reference on modern software architecture approaches). We define these yearly and review them quarterly. They help sharpen the “direction” for our developments. To make them more actionable we define “Goal Outcomes” (which are rather similar to OKRs). Here we define a very clear and measurable outcome (think: Write 2 articles per month on my blog). “Goal Outcomes” are reviewed regularly, in general quarterly & monthly to make sure we are progressing and still work on the most important things. To actually accomplish the “Goal Outcomes” we create “Projects” (think: write an article about agile architecture). These define the iterations we will make to move things forward and achieve the desired outcomes. Projects are reviewed Weekly, to make sure we advance and work on the right things. Within Projects we have “Actions” (or Tasks), which are concrete steps we will work on daily to execute and reach our ambitions. On a day-to-day basis we focus on getting tasks done (which should emerge on our todo list as a consequence of our regular reviews and prioritization).
  • “Vaults” are basically places where we collect information and consolidate knowledge, which will support us in executing our ambitions.

I have tried many different methodologies and in time developed my own, and to be fair I think PPV formalizes many of the elements I came to develop in time, plus it adds quite a sound structure to it with a clear philosophy: “Focus & Alignment” (i.e.: create clarity where to go, review it often to make sure you are in the right path, as this will enable you to focus on execution on your “day to day”).

August presents PPV through an excellent and thorough video series (and also a training) so people can more easily implement this approach. Implementing this will take some effort but the outcome really pays off (if you want to shape and customize your personal productivity system to your needs). To implement PPV August uses a very flexible tool called Notion, which is an application that merges several features: note taking, wiki but also enables to create flexible databases, which can be visualized in different manners. This flexibility is key to implementing PPV and variations of it (which is what most people will most likely do in order to adapt it to support their specific preferences and way of working). Most productivity tools tend to prescribe a way of working that does not capture all the dimensions of PPV (or customized elements we want to have), namely enabling the creation of a system of systems that operate and connect with each other to address the different needs we have to organize our lives. August states that PPV is a way to implement a “Life Operating System (OS)” and after adapting most of it on my own setup I fully agree with him.